Message from the MMA World Expo Staff

Event Schedule

Hotel Information

Directions to the Javits Center

Parking

Set-up, Show and Dismantle Hours

Loading/Unloading Rules

Set-up Rules

Exhibitor Badges

Security

Solicitation by Non-Exhibitors

1-on-1 Appointments

Outstanding Payments

WIFI

Booth Services

Javits Services

Decorator Services

Show Decorator Forms

Food and Drink Sample Rules

Age Restrictions

Copyrighted Music

Exhibitor Service Area

Liability And Insurance

Photography and Recording Notice

Floor Plan

Promote your Presence


Message from MMA World Expo Team

Thank you for becoming an MMA World Expo Exhibitor! We’re excited that you’ll be joining us for the biggest and most action-packed Expo yet.  Our partners at New York Fight Exchange have an exciting night of fights planned for us that is sure to pack the house. Good Fight will have a submission only tournament on Saturday, bringing in grappling/jiu jitsu competitors and fans. Our various other attractions, like the Catch Wrestling World Championships, Muay Thai Fights, Boxing bouts and the MMA World Expo Theater will make the Expo an even bigger draw for MMA enthusiasts. And of course, our celebrity signings, featuring huge names in MMA, are always a hit for fans.

This FAQ is provided to make your experience at the Expo as smooth as possible. Please remember that our team is always here to help. If you have any questions or concerns, please feel free to contact us:

Email: sales@mmaworldexpo.com
Phone: 646-875-8509

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Event Schedule

For a complete guide to all show-related functions and hours:

Click Here

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Hotel Information

TRYP Hotels

TRYP By Wyndham Times Square South

ROOM RATES
Queen Rooms & Twin/Twin Rooms – $199, plus tax, per night
King Rooms -$239, plus tax, per night

EXPIRES: Monday, November 30, 2015

CHECK IN TIME: 3pm  CHECK OUT TIME: 12pm

Please Note: Rates are per room per night, and subject to current New York State and City taxes of 14.75%,
$2.00 per room, per night Occupancy Tax, and a $1.50 Javits Center Unit Fee.

RESERVATION METHOD: Call 212.246.8800. Please note that when making reservations refer to the MMA World Expo

234 West 48th Street, New York, NY 10036     Tel: 212.246.8800   Fax: 212.632.9044

 

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Directions to the Javits Center

The show is located in the North Pavilion of the Javits Center.

39th Street and 11th Avenue (behind the NYPD Parking Lot)

Javits Center Address:

655 West 34th Street
New York, NY 10001
Tel: 212 216-2000
Fax: 212 216-2588
www.javitscenter.com

Click here for more direction info

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Parking

Garages Near the Javits Center:

MP 41 LLC,
475 West 41st Street
New York, NY
Phone: (212) 594-2000

MP Manhattan Plaza LLC
427 West 42nd Street
New York, NY
(212) 279-5213

For more parking options, Click Here.

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Show Schedule: Move-In, Show And Move-Out Hours

Move-In

The installation of exhibits will take place during the following schedule.

Friday, Dec 11th, 2015 11:00 AM – 3:00 PM*
Saturday, Dec 12, 2015 8:00 AM – 9:45 AM

Show Hours

Saturday, Dec 12, 2015 10:00 AM – 9:00 PM

Dismantling And Move-Out Hours*

Saturday, Dec 12, 2015 9:00 PM – 11:00 PM

*Please be aware that if you require labor or drayage, standard hours end at 3:00 pm.

*In accordance with the display rules and regulations, no exhibits or display may be dismantled before the official close of the show on Sunday.

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Loading/Unloading Rules

LOAD-IN

For Friday, December 11 Load-in is 11 am – 3 pm and Saturday, December 12 from 8 am – 9:45 am. There is a 20-minute temporary parking allowed for MMA World Expo exhibitors on the inner roadway of the Javits Center located on 11th Avenue between 38th and 39th Street. No vehicles larger than an Econoline 350 van are permitted on the inner roadway. Upon entering the inner roadway, a security guard will provide you with your designated parking and a time-slip allowing you to unload your vehicle. Please remember that only hand-carried items and those which can be transported using a small luggage cart will be allowed entry. The show is located in the NORTH PAVILION . There must be a minimum of 2 people per vehicle, as one licensed driver must stay with the vehicle.

LOAD-OUT: Saturday, December 12 , 9 pm – 11 pm. Same rules apply as stated above.

Please note: You may “hand carry” or use nothing larger than a two-wheel baggage cart (rubber or plastic wheels only) to move items at no-charge from union labor. All materials loaded in/out of the loading dock will be subject to building charges for the handling of materials by union labor.

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Set-up Rules

Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the following conditions are met:

1. The booth size is 100 square feet (10’ x 10’) or less;

2. The set-up can be reasonably accomplished in ½ hour or less;

3. No tools are used in the assembly or dismantle;

4. Individuals performing the work must be full-time employees of the exhibiting company and carry identification to verify this fact.

Exhibitors may also:
– Unpack and repack their own products in cartons, not crates.
– Exhibitors may “hand carry” or use nothing larger than a two-wheel baggage cart (rubber or plastic wheels only) to move items.

– Move a “pop-up” display, equal or less than 10’ in length, if capable of being carried by hand, by one full-time employee of the exhibiting company.

– Do technical work on their own machines, such as balancing, programming, cleaning of machines, etc. equal or less than 10’ in length, if capable of being carried by hand, by one full-time employee of the exhibiting company.

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Exhibitor Badges

ALL personnel are required to be badged including models, athletes, etc. Additional badges may be purchased on-site at the exhibitor registration counter. Please note that ALL personnel working the booth must be from the same company listed on your exhibitor application. Co-exhibiting is not permitted unless there is written consent and arrangements made from show management. Please check your booth package for number of exhibitor badges included.

Each badge entitles the holder to access to the show on both days. Exhibitors may attend any of the functions listed in the show schedule including the business seminars. Please note, there are fees for special functions and amateur MMA seating.

Please submit your Exhibitor Badge information (Name, Company, Title, Email) by emailing sales@mmaworldexpo.com.

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Security

The exhibit hall will be locked and show management will be providing perimeter security during all non-exhibit hours. Despite security measures, there is always the chance for theft to occur. It is advised not to leave valuables out in the open when you are booth is unoccupied. Please note that show management is not responsible for any theft or damage to your property.

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Solicitation by Non-Exhibitors

Please notify show management immediately if you or any members of your staff are solicited for business by non-exhibiting vendors. Remember, you have paid for the right to be in your booth space and illegal solicitors undermine the entire point of having an expo. Show management will remove any attendee who is caught soliciting and is not a registered exhibitor.

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1-on-1 Appointments with Business Attendees

Should you receive a notice from show management requesting a meeting from our business buyers, please respond ASAP as it will be up to you and the business attendee to set a mutually agreeable time to meet.

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Booth Services

Unless you have pre-ordered a booth package with furnishings or have ordered furnishings via our show decorator, your exhibit booth is equipped at no charge with the following:

  • Black Drape
  • Company Sign

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Javits Services

The Javits Center is the exclusive provider of the following on-site services:

  • Electric
  • Catering
  • Booth Cleaning
  • Plumbing
  • Telecommunications
  • Business Center, Fed-ex, Small Packages

 

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Outstanding Payments

Please note that any exhibitor with payment outstanding will not be allowed to set-up their booth space. Payment must be submitted and cleared pre-show.

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Decorator Services/Show Decorator Forms

Our official show decorator is Metropolitan Expositions. If you have questions for them, please contact Ryan Connors.

Email: ryanc@metro-expo.com

Phone: (201) 355-0630

Our event decorator will create  Exhibitor Services Manual for the following services:

  • MATERIAL HANDLING & SHIPPING INFORMATION
  • LABOR & RIGGING
  • AV RENTAL
  • EXHIBIT & DISPLAY SOLUTIONS
  • FURNITURE & ACCESSORIES

For Exhibitor Kit: Click Here

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Food and Drink Sample Rules

Centerplate is the exclusive provider of food and beverage inside the Jacob Javits Center. The following sample sizes, however, are allowed to be distributed by vendors if the manufacture and/or selling of the product is a part of their everyday business:

  • Food Product: 1 oz
  • Beverage (Non-alcoholic): 2 oz
    PLEASE  NOTE:  If the sample sizes are exceeded, the exhibitor will be charged a 50% Buy Out Fee by the Javits.

For further clarification, please email
vin@mmaworldexpo.com

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Age Restrictions

In accordance with display rules and regulations and security measures,   no one under the age of 16 will be admitted in the exhibit hall during move-in or move-out. There will be no exceptions .

Children of any age are admitted during Show hours on Show Days ONLY. For security reasons, children under the age of 16 must be accompanied by an adult at all times.

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Copyrighted Music

If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or other presentation. The MMA World Expo is in no way responsible for or liable for any exhibitor copyright infringement.

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Exhibitor Service Area

Our decorators will maintain a Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check in at this desk when they are ready to install their exhibits.

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Liability And Insurance

Exhibitors are advised to see that their regular company insurance includes coverage outside of company premises and that they have their own theft, public liability and property damage insurance. Show Management and its contractors will not be responsible for injury or damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property against theft, fire, accident, or any other destructive causes.   Please be sure you have read the Exhibitor Terms and Conditions in application for your booth for all exhibition rules and regulations. It is the exhibitor’s responsibility to adhere to all rules pertaining to your license agreement.

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PHOTOGRAPHY AND RECORDING NOTICE

When you attend the MMA WORLD EXPO, you enter an area where photography, audio, and video recording may occur.

By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on web sites, or any other purpose by MMA WORLD EXPO and its affiliates and representatives. You release MMA WORLD EXPO, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication of interviews, photographs, computer images, video and/or or sound recordings.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such exhibiting, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by MMA WORLD EXPO or the person or entity designated to do so by MMA WORLD EXPO.

You have been fully informed of your consent, waiver of liability, and release before entering the event.

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Floor Plan

Click Here

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Wireless Internet access Connection Steps:

  1. Select “@Javits Wi-Fi” from the list of available networks. The user’s device will automatically redirect to the Javits Wi-Fi Welcome page.
    Laptop users may need to open a web browser which will redirect to the Javits Wi-Fi Welcome page.
  1. Select “Attendee” or “Exhibitor” on the Welcome page.
  2. Select “Free Wifi”
  3. Scroll down to the bottom of the “Terms and Conditions” page. Type in your email address and select “Enter”.
  4. Sign up to setup an account (just entering a password twice) then hit enter
  5. Follow the on screen instructions .

For any wireless support issues please call 212 216 4357 or send an email to support@javitscenter.com

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Promote Your Presence

“Like” us on Facebook: Click Here
We will re-share most exhibitor posts on our walls. This is subject to MMA WE staff editorial control.

Follow us on Twitter: Click Here

Instagram: MMA World Expo

Download these logos to use on your web-site

and link them to the show:

www.mmaworldexpo.com

mmawe_logo_horiz

If you should need any other art assets
to promote your presence at the Expo,
please send an email to
sales@mmaworldexpo.com

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